Stop Losing Recruiter Time to Interview Coordination.

Vida’s AI Recruiting Coordinator contacts candidates, coordinates availability, books interviews, handles changes, and keeps your ATS current.
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Keep Every Candidate and Interviewer in Sync

  • Contact candidates through approved channels.
  • Collect candidate and interviewer availability.
  • Schedule interviews using your calendar and hiring rules.
  • Handle reschedules, cancellations, and reminders.
  • Update the ATS with every confirmed change and outcome.

Schedule a Demo and See Vida in Action

Book Today and Receive a $1,000 Credit
Toward a Paid Pilot

Schedule time with our team to tell us what needs to get done. We’ll show you how an AI agent can do it.
Schedule time with our team to discuss AI agent needs, and if you decide to run a pilot receive a $1,000 credit.
As Seen On
Built for staffing firms, high-volume hiring teams, and recruiting operations with constant interview coordination.

Interview Coordination, Paid by Outcome

Vida offers traditional usage-based billing, but recruiting coordinator agents are often better suited to outcome-based billing. Define the result that matters and pay for completed outcomes such as a booked interview, completed reschedule, candidate confirmation, or ATS update.
1

Set the Goal

Choose the result that matters, such as a booked interview, completed reschedule, candidate confirmation, or accurate ATS update.
2

Pay Per Performance

Pay for agents that do the work and meet the agreed goal, not for time spent, random tokens, or simple activity.
3

Track Every Outcome

See what work the agent completed, escalated, or handed off so performance and cost stay clear.

Everything You Need to Know About
Outcome-Driven AI Agents

Download this mini e-book to learn how Vida AI agents can tranform
business and drive outcomes for communications and operations.
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Recruiters Should Evaluate Talent, Not Chase Calendars.

Vida’s AI Recruiting Coordinator handles the repetitive scheduling work between candidate interest and a completed interview while recruiters retain control of evaluation and hiring decisions.

What AI Agent Can Do

  • Contact candidates quickly. Reach out by approved email, text, or voice as soon as a scheduling task is ready.
  • Collect and compare availability. Gather candidate preferences and check interviewer calendars, time zones, and scheduling rules.
  • Book the right interview. Schedule the correct format, interviewer panel, duration, location, and meeting details.
  • Handle changes without starting over. Coordinate reschedules, cancellations, reminders, and new confirmations while preserving context.
  • Keep the ATS current. Record outreach, availability, interview details, status changes, and outcomes in the system of record.
  • Escalate exceptions with context. Route unavailable panels, special accommodations, and sensitive questions to the recruiting team.

Benefits of the Vida AI Agent OS

  • Less scheduling administration. Move repetitive coordination off recruiters and recruiting coordinators.
  • Faster candidate response. Keep qualified candidates moving before delays create drop-off or competing offers.
  • Fewer calendar errors. Apply approved time-zone, duration, panel, and buffer rules to every booking.
  • Better candidate communication. Send clear confirmations, reminders, and change notices through approved channels.
  • Reviewable coordination. See every outreach attempt, reply, calendar change, ATS update, and handoff.
  • Clear recruiting operations reporting. Track time to schedule, confirmations, reschedules, no responses, and completed interviews.
Recruiting automation turns candidate interest into confirmed interviews and current ATS records. Used by staffing firms, high-volume employers, recruiting operations, and distributed hiring teams.
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Put an Agent on Every Approved Interview Workflow

Each scheduling task begins with candidate and interviewer requirements and ends with a confirmed interview, updated ATS record, or recruiter escalation.

Vida AI Agent Workflows

Candidate Scheduling Intake

Load the candidate, role, stage, interview type, participants, and approved scheduling requirements.

Availability Collection

Collect candidate preferences and read approved interviewer availability and calendar constraints.

Interview Matching

Find an eligible time that satisfies time zones, buffers, duration, location, and panel rules.

Reschedule Management

Handle cancellations and changes while preserving context and securing a new confirmation.

ATS Record Updates

Write approved outreach, availability, interview details, status changes, and outcomes to the ATS.

Recruiter Escalation

Route special accommodations, unavailable panels, and sensitive questions with complete context.

Vida AI Agent Features

Email, Text, and Voice Outreach

Coordinate approved communication across email, SMS, and voice without losing candidate context.

Automated Reminder Cadences

Send confirmations, reminders, and follow-up until the interview is completed or handed off.

Recruiter and Candidate Handoffs

Move exceptions to the right recruiter, coordinator, interviewer, or hiring manager with full history.

Scheduling Policy Controls

Control roles, stages, calendars, participants, messages, and actions available to the agent.

Event-Triggered Coordination

Start work from ATS stage changes, new candidates, calendar events, APIs, or approved system triggers.

Hiring Funnel Reporting

Measure time to schedule, confirmations, reschedules, no responses, completed interviews, and exceptions.

AI Recruiting Coordinator FAQs

Common questions about candidate outreach, interview scheduling, reschedules, ATS updates, and recruiting-team handoffs.