Alice, your AI accounts receivable specialist, wearing a blue headset

Stop chasing invoices.
Stop chasing invoices.

Let AI follow up.

Give your finance team an AI employee who follows up on overdue invoices by email, phone, and text. Enter your website to see invoice follow-up in action for your business.

Build Free Demo

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We’ll email your private demo number.

No credit card or sales call required.

Starting at $250/mo.

https://cdn.prod.website-files.com/68d957b05eafae8152995809/6ac583af259470e0b1f73344_vida-home-hero.mp4

AI Accounts Receivable - Hero

WHEN ANOTHER REMINDER ISN’T ENOUGH

Keep overdue invoices moving.

Built for B2B finance teams collecting payment on their own customer invoices.

A customer promises to pay Friday

Your AI employee records the commitment and schedules the next check, so your team doesn’t have to remember every promised payment.

An invoice is stuck in someone’s inbox

Send an approved invoice copy or payment link, answer routine questions, and document what the customer needs to move forward.

A billing dispute holds up payment

Capture the issue and bring it to finance with the conversation history, so the right person can resolve it.

Payment commitments captured. Invoice questions answered. Disputes routed.

FROM INVOICE REMINDER TO A CLEAR NEXT STEP

A missing invoice.
A payment commitment.

Your AI employee handles the conversation, captures the next step, and leaves finance with a useful record.

Example follow-up · Overdue invoice

Jamie Morgan

Could you resend the invoice?

Alice

Of course. When should we expect payment?

Jamie Morgan

We’ll pay Friday.

Invoice copy sent · Payment commitment recorded

Invoice follow-up → Payment commitment

Resent the invoice, recorded Friday as the promised payment date, and scheduled the next check.

Recording URL

ACCOUNTS RECEIVABLE AUTOMATION THAT FOLLOWS THROUGH

Less time chasing.
More time managing cash.

Put routine invoice follow-up in the hands of an AI accounts receivable specialist who works within your team’s rules.

Follow up across channels

Reach customers by email, phone, and text using your approved timing, tone, and contact rules.

Check before sending a reminder

Verify current payment status in connected systems before outreach, so customers who have paid don’t receive unnecessary reminders.

Handle routine invoice requests

Provide approved invoice copies, statements, and payment links without adding another task to your team’s inbox.

Keep payment promises visible

Record promised dates and schedule follow-up, so commitments don’t disappear into call notes or email threads.

Bring disputes to the right person

Route discrepancies and sensitive requests to finance with the context needed to take action.

Review every next step

See reminders, responses, commitments, and escalations, with approved notes saved to connected systems.

BUILT AROUND YOUR FINANCE WORKFLOW

Your receivables process.
Your AI employee.

Get your AI accounts receivable specialist

Choose the invoice queues and routine follow-up tasks you want your AI employee to handle.

Set your rules and connect your tools

Define contact timing, approved documents, permissions, and escalation rules. Connect the systems that hold your invoice and payment information.

Put follow-up to work

Test the workflow, launch approved outreach, and review payment commitments, customer responses, and finance handoffs.

You decide what your AI employee can read, send, update, and escalate.

A FEW GOOD QUESTIONS

Before you
hand over the follow-up.

How is this different from invoice reminder software?

Vida’s AI employee can handle the conversation after a reminder: respond to routine questions, provide approved documents, capture payment commitments, and route disputes. Each interaction ends with a recorded outcome or next step.

Can it work with our accounting system?

We’ll confirm your accounting, ERP, and CRM workflow during setup, including access to invoice data, payment-status checks, and approved record updates. Connections and permissions depend on your systems.

What happens when a customer disputes an invoice?

Your AI employee captures the issue and routes it to your finance team with the conversation history. You define the permissions for account updates and the decisions that require a person.

What will I get in my free demo?

We’ll personalize a private demo using your public website so you can try an example invoice follow-up conversation. We’ll email your demo number when it’s ready. Live invoice data, accounting connections, and customer outreach are configured separately during setup.

Put AI on your invoice follow-up.

See how your AI accounts receivable specialist handles questions, captures payment promises, and brings exceptions to finance.